Our Background Checks & Access Control service combines compliant pre-employment screening with secure, friction-right entry systems for campuses and offices. From BS 7858 staff vetting and DBS checks to smart card, fob, mobile and biometric access, we help universities, colleges, schools and workplaces verify people, protect spaces and simplify daily operations.
We design policies, configure permissions and manage the full lifecycle-onboarding, vetting, credentialing, time & attendance, visitor passes, lost card handling and leaver revocation. Solutions integrate with reception, HR and IT, delivering real-time audit trails that support UK GDPR/DPA 2018 compliance and your safeguarding responsibilities.
Identity Governance
Build trust from the front door inwards. We align background screening and access control so only authorised, verified people can enter sensitive areas-labs, libraries, residences, exam halls, server rooms and office floors-while keeping the experience smooth for students, staff, contractors and guests.
- Vetting & screening: BS 7858, Right to Work, identity verification, employment/education references, DBS (Standard/Enhanced as required), sanctions/credit checks for risk-sensitive roles.
- Access control: cards, fobs, mobile credentials, PIN and biometric readers; door controllers, turnstiles, gates and lift control with role-based permissions.
- Visitor management: pre-registration, QR passes, photo capture, NDAs and contractor permits linked to access levels.
- Campus-wide control: multi-site, time-zone schedules, lock/unlock routines, anti-passback, muster lists and occupancy insights.
- Integrations: HRIS for auto on/offboarding, CCTV & ANPR, fire alarm for roll-call, SSO/AD, time & attendance and reporting dashboards.
- Compliance & privacy: data minimisation, retention rules, access logging, consent management and auditable workflows aligned with UK GDPR/DPA 2018.
BS 7858 & DBS screening
Cards, mobile & biometric access
Audit trails & GDPR-ready reporting
Secure by design
From identity proofing to card issuance, our process embeds least-privilege access and clear separation of duties. We configure emergency overrides, lockdown modes and evacuation roll-calls to support your critical incident plans while keeping day-to-day movement efficient.
- Role-based permissions mapped to HR/Student systems.
- Fast self-service visitor check-in with photo badges.
Credential lifecycle: issue, suspend, revalidate & revoke
How background checks & access control work
1
Assess & policy design
We review risks, roles and regulatory duties, then define screening levels, data retention, and access zones. A site survey informs hardware needs, reader placement and emergency behaviours.
2
Implement & integrate
We deliver checks, configure credentials and install controllers, readers and turnstiles. Systems integrate with HR, IT and reception, enabling automated onboarding, visitor flows and audit logs.
3
Operate & improve
We monitor alerts and reports, conduct periodic rechecks and permission reviews, and optimise schedules and zones across teaching spaces, offices, residences and car parks.
Frequently asked questions
Checks are tailored by role and may include BS 7858 screening, Right to Work, identity and address verification, employment/education references, DBS (Standard or Enhanced), and-where appropriate-credit and sanctions checks for higher-risk positions.
Yes. We integrate with leading access control platforms, CCTV/ANPR, and HR/IT systems to automate on/offboarding, permission changes and audit logs-reducing manual admin while improving security and compliance.
We apply data minimisation, purpose limitation and secure storage with defined retention periods. Access to screening records and logs is role-based, fully audited and aligned with UK GDPR/DPA 2018 requirements.
We operate rapid revoke & reissue processes. Lost credentials are blocked immediately, replacements issued with identity re-verification, and permissions updated automatically on role change or leaver status to maintain least-privilege access.
